NOTICE REGARDING THE "ACT ON THE PROTECTION OF PERSONAL INFORMATION"
In accordance with the ｢Act on the Protection of Personal Information」we will announce the following
1MATTERS CONCERNING THE DISCLOSURE OF THE PURPOSE OF USE OF PERSONAL INFORMATION
(1)Purpose of use of personal information
We use the personal information of our customers, business partners, and shareholders for the following purposes. In addition, when personal information written directly in writing is acquired, the purpose of use will be clearly stated each time.
1)For guidance and proposals of our products and services to customers and business partners via newsletters and e-mails
2)For shipping and inquiries about the ordered products (including gift products)
3)For the operation of internet sales of our products
4)For promotion campaigns and shipping of products
5)For questionnaire surveys related to our business and services
6)For producer information management in accordance with the Beef Traceability Law
7)For responding to inquiries on our "Customer Service Windows"
8)For shareholder management and guidance
9)For withholding tax slips and payment record preparation work
For purposes other than the above, we will use the information with the consent of the individuals, without exceeding the scope of the purpose of use stated above.
In addition, we may use the information as statistical data for marketing, product development, and service improvement (data that cannot identify an individual by removing information that can identify the individual.) Specific personal information will not be used beyond the purposes stipulated in the "Act on the Use of Numbers for Identifying Specific Individuals in Administrative Procedures" (hereinafter referred to as the "Number Act").
For purpose of providing beneficial information to customers and business partners at online-advertisement we have, we may send first-party data collected from our official website to advertising platforms while the data hashed irreversibly.
(2)Acquisition Through Merger, Spin-Off, Business Succession
When personal information is acquired through a merger, spin-off, or business succession, it shall be handled within the scope of the purpose of use of the personal information before the merger, spin-off, or business succession is finalized.
(3)Matters concerning "shared use"
Personal information other than specific personal information obtained from customers may be shared by the Prima Meat Packers Group with content that does not exceed the above stated purpose of use.
In addition, specific personal information will not be shared.
1)Items of personal data to be shared
Name, address, phone number, work name, work phone number, email address
2)Users who share
Our company and our group of companies
3)Purpose of use for shared users
１．Shared use for the purposes described in (1) 1)～7).
4)Name of the person responsible for the management of shared personal data
TMG International Co., Ltd.
2MATTERS CONCERNING THE "PROVIDING OF PERSONAL INFORMATION TO A THIRD PARTY"
We will properly manage personal information and will not provide it to third parties other than outsourced companies without obtaining the consent of the individual in advance. However, the following cases are excluded.
(1)When required by law
(2)When it is necessary for the protection of a person's life, body or property and it is difficult to obtain the consent of the person.
(3)When it is particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain the consent of the person.
(4)When it is necessary to use the information to cooperate with a national institution or a local public body in carrying out the affairs stipulated by laws and regulations, and the affairs are carried out with the consent of the individual.
In addition, we will not provide specific personal information to a third party unless it is permitted by the Number Act.
3MATTERS CONCERNING PROCEDURES FOR RESPONDING TO "REQUEST FOR DISCLOSURE"
We will respond to requests for disclosure, change, suspension of use, etc. of retained personal data from the person or their representative by the following procedure.
(1)Request for Disclosure, etc.
Requests for disclosure, etc. should be sent by mail to the address below, with the necessary documents attached to the prescribed application form. In addition, we would appreciate it if you could write "Disclosure request documents in progress" in red on the envelope.
addressed to TMG International Co., Ltd.
(2)Documents (forms) to be submitted when requesting disclosure, etc.
When making a "request for disclosure or other things", please refer to the following application forms listed in A). Provide the necessary items listed below, and submit them via mail or e-mail. After the fill all the sections, attach B) Documents for identity verification to mail.
A) Application form prescribed by the company
・Application for disclosure of "retained personal data"
・Application for change of "retained personal data"
・Application for suspension of use of "retained personal data"
B)Documents for identity verification
1 copy of official documents such as driver's license, passport, etc.
(3)"Request for Disclosure, etc." through a Representative
If the person making the "request for disclosure, etc." is a minor, a legal adult representative or guardian, or a representative directly delegated by the individual must submit the request, along with the required documents stated in the preceding paragraph. In addition, the following documents also need to be submitted.
A)In the case of a legal guardian
・Documents to confirm that you have legal rights as a guardian
(A copy of the family registry in the case of a parent or guardian, a copy of the insurance card with the dependents written on it is also possible) 1 copy
・Documents to confirm that you are a legal representative or adult guardian of the minor
(Copy of official documents such as driver's license, passport, etc. of legal representative) 1 copy
B)In the case of a delegated representative
・Power of attorney 1 copy
・The person's seal certificate 1 copy
(4)Fee for "request for disclosure, etc."
"Request for disclosure, etc." - 700 yen per application
Please enclose a 700 yen postage stamp with your application documents.
＊If the fee is insufficient or unpaid, we will contact the applicant.
If payment is not made within the specified period, the application for disclosure will be forfeited.
(5)"Request for Disclosure, etc." Response Method
We will reply in writing to the address stated in the applicant's application form.
(6)"Purpose of use" of personal information acquired regarding "request for disclosure, etc."
Personal information acquired in connection with "Request for Disclosure, etc." shall be handled only to the extent necessary for "Request for Disclosure, etc."
＊Reasons for non-disclosure of "retained personal data"
In the following cases, the information will not be disclosed.
In that case, a proper notification containing the reasons will be made.
・When the person cannot be confirmed, such as when the address stated in the application form, the address stated in the documents for identity verification, or the registered address of our company do not match.
・When the agency right cannot be confirmed when applying through an representative
・If the prescribed application documents are incomplete
・When the subject of the request for disclosure does not fall under "retained personal data"
・When there is a risk of harming the life, body, property or other rights and interests of the person or a third party
・When it violates other laws and regulations
4MATTERS CONCERNING THE RECEPTION DESK FOR "INQUIRIES"
(1)Inquiries regarding the handling of personal information
Please contact the following regarding our handling of personal information.
TMG International Co., Ltd. 052-618-3705
addressed to TMG International Co., Ltd.
TMG International Co., Ltd. email@example.com
●About visiting the company
We do not accept requests for direct visits, so we kindly ask for your understanding.
(2)The name of the "certified personal information protection organization" to which the Company belongs and the address to which complaints are filed.
Currently, there is no authorized personal information protection organization to which we belong.
5.Regarding the revision of this announcement
The Company will review and revise the matters announced as appropriate, in accordance with the current revisions to laws and regulations.
Recognizing the importance of protecting personal information, we will handle the personal information of our customers, business partners, shareholders and employees appropriately.
1.Regarding the protection of personal information, we will comply with related laws and norms such as the "Act on the Protection of Personal Information" and the "Act on the Use of Numbers for Identifying Specific Individuals in Administrative Procedures".
2.We may ask for personal information for opinions, inquiries, shipping of gift products, application for various campaigns, questionnaires, payment records and preparation of withholding slips. In that case, we will collect the necessary range of personal information after providing the purpose of use in advance.
3.We will strictly manage personal information and take appropriate safety measures to prevent leakage, diversion, falsification, loss, etc.
4.We will take appropriate measures in response to requests for disclosure, correction, and deletion of personal information from the individual.
5.We will continuously improve the internal control system for the protection of personal information.
TMG International Co., Ltd.
Representative Director Tomoo Sasaki
Enacted on March 1, 2022
Final Revision on September 30, 2023